RFQ’s submitted by buyers can be found on this tab.
Note: Many features require security rights. If a tab or button is not visible to you, your position does not have security access.
Edit Response
Opens the RFQ Response screen to enter the pricing information for the RFQ.
History
Allows the supplier to track changes made to selected fields in the document.
Print / View / Edit
Allows the supplier to view and print the document.
Submit Response
Allows the supplier to submit the edited RFQ bid to the buyer.
Once the buyer submits an RFQ to the supplier, an email notification is sent to alert you that a RFQ is awaiting your response. Those suppliers who are off-line receive an email with the actual RFQ as an attachment.
When the Supplier receives an on-line RFQ, click the Edit Response button to enter your bids in the RFQ Response screen.
Note: There is the situation where the supplier is off-line and cannot respond within the eProcurement system. In this case, the supplier contacts the buyer after receiving the RFQ, and gives his no bid or bid to the buyer who then will enter the response into the system on behalf of the off-line supplier.
The options available are:
No Bid. The supplier declines to bid on this RFQ.
Bid. The supplier enters a bid and submits it to the buyer.
To submit a No Bid, click the Edit Response button. This will open the RFQ Response entry screen with the selected RFQ loaded. Then simply enter a date on which the quote expires (because it is a required field for everyone) and click on the No Bid button. This will change the status of the RFQ to Supplier Declined and the buyer will be notified.
Click the Edit Response button. This will open the RFQ Response entry screen with the selected RFQ loaded. Enter the bid information and save modifications as often as needed. You can edit the RFQ before submitting the bid back to the buyer as often as necessary using the Save button. Once the RFQ is in its final form, click on the Submit button. This will change the status of the RFQ to Transmitted to buyer and the buyer will be notified. No further editing is allowed.
Note: The Submit button here and on the RFQ front page tab perform an identical process.
RFQ Response Tab - The supplier completes the Quote expires on date.
Shipping Tab – The supplier modifies the shipping method if necessary.
Line Items Tab – The supplier clicks on the Edit button on the line item to load the detail record into the entry area.
Supplier enters the Unit Price and any Freight costs. This is the simplest entry and the supplier is done.
If the item requested is not available, supplier either enters 0 into the Quantity and Unit Price.
If the supplier wants to substitute another item, overwrite all the fields with the correct information. This will be available to the buyer during the selection process.
Note: When the buyer compares pricing, he is no longer comparing like items.
Click on OK to save the line item.
Click on Save to save the RFQ without submitting to buyer.
History Tab - system defined fields are tracked in History.
Once the bid information is completed, click on Submit to submit the RFQ to the buyer. The Supplier’s RFQ status changes to ‘Transmitted to buyer.’
If the supplier’s bid is selected, he will receive a PO from the buyer. There is no notification that the supplier’s bid was rejected.
