From the Buyer Catalogs tab, you can search for Supplier’s catalog items, Punch out to supplier’s web site such as Office Depot, or Create non-catalog items which can be added to order guides, the shopping cart, or create a document such as a PO or REQ.
Note: Many features require security rights. If a tab or button is not visible to you, your position does not have security access.
Add to Cart
Allows you to put selected items into the Cart as a staging area to create a PO, REQ, RFQ, or Recipe.
Add to order guide
Allows you to add selected items to an order guide. If using inventory, it is good idea to stage the items in the Cart first before creating/adding to an inventory order guide.
Add to PO
Allows you to add selected items to an existing PO. The list from which to select a PO is filtered on the PO status = New, the Supplier and the PO’s currency. There can only be one Supplier and currency per PO.
Add to REQ
Allows you to add selected items into an existing REQ. The list from which to select a REQ is filtered on the REQ status = New and the REQ’s currency (there can be multiple Suppliers).
Add to RFQ
Allows you to add selected items into an existing RFQ. The list from which to select is filtered on the RFQ status = New and the RFQ’s currency.
Create Non-Catalog Items
Allows you to create non-catalog items to include in a document. By clicking the button, a free form line item grid is displayed for entry.
Create PO
Allows you to create a PO with a status of New.
Create REQ
Allows you to create a REQ with a status of New. When using Inventory OG, the REQ is used to Plan Purchases and track inventory.
Create RFQ
Allows you to create a RFQ with a status of New with the first Supplier.
Item History
Allows you to view the purchased quantity and average price paid for an item by Year, Month, UOM and Department. Information is only available if the item has been purchased. The price is expressed in the Home currency.
Price History
Allows you to view a supplier’s pricing history for a specific item by Year, Month, Quarter, and UOM. It also shows the pricing change by the currency amount and percent.
Select Supplier
Allows you to select the supplier when creating non-catalog items.
In the Search All Catalogs section, select the type of search you want to perform from the drop-down list. Enter the text corresponding to the selection and click Go to perform the search. The search results will be listed below.
Products: Enables you to perform a search on products. You can only see items to which you have access. The search uses the:
Item # (Supplier SKU)
Product Name (Item Description)
Description (Long Description)
Item Keywords
Manufacturer Name
Manufacturer Part Number
Categories: Searches categories by name in order to locate items. Quickly brings you to the category level you want to click on to view products without walking down all the levels.
My Supplier: Searches the company name and keywords for suppliers where you have catalog content access. You may view all products for a specific supplier, see their address and contact information, click on the link to send an email or click on the Add New Supplier button to add a SOTF (Supplier-on-the-fly), if granted access.
All Suppliers: Searches the company name and keywords for all suppliers in the marketplace whether the buyer has catalog content access or not.
My recent Suppliers: Searches the company name and keywords for all suppliers who have recently been added to the marketplace.
There are two ways to access catalog content:
On-line suppliers who post their Items within the eProcurement system.
Punchout suppliers who allow shopping on their site and bring back items to the eProcurement system.
Click on the main catalog hyperlink such as Food & Beverage to walk down the path to find the item you want, and then select each new level until you are at the lowest level where there are products.
Product search results are found at the lowest category level where items can be selected to be added to the Cart, Order Guide, or create a document such as a PO.
To return to the main catalog listing, click on the Home link in the logo panel.
Click on the supplier’s logo, such as guestsupply.com to temporarily leave the eProcurement system to go the supplier’s web site where you will select your items and go through the check out process and then return to eProcurement. Click on the PO tab to see the newly created PO.
Suppliers will often offer a quantity break on the price when more items are purchased at one time. If an item has a quantity break, a summary will be displayed below the Item # (Supplier SKU).
Perform a Product Search by Product, Catalog, or Supplier to obtain search result items.
If the supplier offers a price break, it will be indicated below the Item # showing the UOM and the quantity break points.
Click on the More Product Info link to open a window with the full details about this item along with the quantity price breaks.
Perform a Product Search by Product, Catalog, or Supplier to obtain search result items.
If there is an image attached to the product, there will be a small monitor image icon under the Item # (Supplier SKU).
Click on the image icon to see the supplier’s image.
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From the Front Page, click the Home link in the Logo Panel to display the Catalogs tab without any search results.
Click Create non-catalog items to display a free form entry screen.
Click Select supplier. In the Supplier Search textbox type the name of the supplier you are looking for and click GO. It can be an on-line, off-line or SOTF supplier, but not a Punchout supplier.
Select the Currency, if using multi-currency. It defaults to the first currency defined.
Enter the Item # and the Product Name (both required).
Enter the Order Quantity, UOM and Price. (When creating a RFQ, the price is not used. That is the purpose of the RFQ.) The Extension is calculated.
Note: The Select checkbox will automatically be checked once you type in the item # and click the Tab on your keyboard to move to the Product name field.
From this information, you can create/add to a PO, REQ, RFQ, and Recipe. You can also add these items to an Order Guide or Cart. Note: The Order Guide must already exist – If it does not yet exist go to Order Guide Tab and create it prior to this step.
Most of this information can be modified by the document’s Print/View/Edit form.
